Challenges For Ongoing Management of Sales Performance Management Solutions
Common challenges for managing the operations of an off-the-shelf SPM application on an ongoing basis
CHALLENGES FOR ONGOING MANAGEMENT OF SALES PERFORMANCE MANAGEMENT SOLUTIONS
The go-live of a Sales Performance Management (SPM) solution is not just the end of an implementation project, with sales leaders and reps riding off into the sunset with accurate, up-to-date sales compensation data. It is the beginning of learning to manage the operations of the SPM solution, which has its own set of obstacles and challenges.
When companies fail to plan for the ongoing management of the solution post go-live, they often experience an erosion of overall program satisfaction as it relates to the functional capabilities these solutions are intended to provide.
Consider the following results from a Sales Management Association Survey of SPM Solution Providers from July 2020:
After successfully implementing their SPM application and having utilized that solution for some time, the companies surveyed expressed that they experienced varying levels of dissatisfaction within core functional areas. Other than for workflow and reporting, almost every functional capability had a drop in customer satisfaction over time.
Common Pitfalls and Resulting Challenges
There are numerous reasons SPM programs degrade following a technology deployment, and many happen gradually over time. Here are some common pitfalls from clients:
How To Avoid or Mitigate Common Pitfalls
There are three parts to ensuring a strong and integrated approach to a successful management strategy for an SPM application:
1 | Establish a Comprehensive Approach to SPM Management
Ensuring the right level of support requires an examination of all relevant processes and components that are related to the effective management of an SPM program. As it relates specifically to the ongoing management of an SPM solution, the following diagram provides a high-level example of how a company could potentially break down the responsibilities into three logical buckets.
The functions that should be included in this comprehensive view include:
As a first step, reviewing your firm’s functional areas establishes line of sight on all relevant tasks and will provide the ability to set up the management of the day-to-day activities of maintaining and updating the sales compensation environment. This review allows a company to understand what and on what frequency the team needs to monitor processes, complete modifications, and assess the solution over time to ensure that it continues to optimally meet all sales compensation needs.
PLANNING TIP: Completing this review of the program processes and supporting technology should be done on an annual basis to ensure ongoing alignment of the program with the company needs. Often completed before the annual plan design effort, companies can then make changes to their programs while the new plans are being rolled out.
2 | Create a Governance Model
An effective governance model should clearly outline which roles are responsible for each of the variety of functions covered to manage the SPM application. Typically, a RACI (Responsible, Accountable, Consulted, and Informed) matrix is used to document the different relationships, functions, and how all three relate to one another. Below is a sample RACI matrix for sales compensation:
The value of documenting the entire organization’s roles and responsibilities in the ongoing management of the SPM application yields exponential dividends after go-live.
3 | Determine the Optimal Allocation of Resources
Finally, it is necessary to determine the best and most efficient resource allocation strategy to accommodate the SPM solution’s ongoing management needs. This requires an honest and unbiased assessment of in-house resources, skills, and capabilities.
Once these areas are addressed internally, look within the SPM marketplace for suitable and affordable options to address any areas that are not able to effectively be accommodated by in-house resources.
Reasons to leverage external resources for certain functions include:
- Accumulated Experience – third-party resources often have many years of expertise providing ongoing management of SPM solutions.
- Higher Levels of Training – outside entities often have higher standards for training in SPM solution technology. However, a mentorship program can help ramp up internal resources.
- Time Savings – building internal expertise with proper direction and training takes time. Leveraging external resources can result in a faster implementation.
- Reduced Cost – many companies find using external resources to be more cost effective because internal expertise may take time, as well as a lot of trial and error.
Here is a sample resource allocation matrix:
This type of differentiation and analysis enables a high-level overview for leveraging various types of resources for long-term success. This approach enables companies to determine training needs, job aides, coaching, business processes, error handling, status management, and a host of other pertinent activities required as part of ongoing management.
Starting the Process of Effective Ongoing Management of SPM
With these pitfalls in mind, each individual company should consider the vision for what effective ongoing management of SPM looks like. This should entail objectivity for how and when to make necessary changes going forward and employing a facts-based decision-making model.
Perform an objective assessment of the current SPM environment to determine how well the SPM application is being leveraged in the following areas:
Considerations For Shared or Managed Services
With the reality that many firms may not have the ability to invest in a robust management program, SPM users often opt to engage external consulting firms or the vendor’s professional services team to help cover any gaps or support them on an as needed basis.
As evident in the following diagram, many firms surveyed by Sales Management Association have leveraged external help immediately following deployment and, in some cases, in an ongoing manner.
If your team is considering an outside group to help support your SPM program, it is important to complete an assessment, as it will provide you with clear and specific feedback on the areas where you will be able to see value by helping to shore up any gaps or risks. Completing this effort before talking to external consultants will help ensure the appropriate level of support.
This paper is intended to provide insight into common challenges for managing the operations of an off-the-shelf SPM application on an ongoing basis.
OpenSymmetry enables clients to achieve greater operational efficiency and get better sales results. OpenSymmetry is a global consulting company specializing in the planning, implementation, and optimization of industry leading technology suppliers of sales performance management solutions.